Any business needs a team to succeed. A team that works with each member contributing individually for a collective purpose or profit. While there are softwares and apps that help keep track of team functions and results, what about keeping track of both individual and team efforts, timelines and results? Something that can help you with each task of a project right from conceptualizing to execution both as an individual contributor and as a team? That’s where a task management software can come in handy.
What and Why a Task Management Software?
In simple words, a task management software is a digital tool/ that helps with collaboration, assignment, tracking, and execution of tasks between individuals and teams. High octane fuelled businesses are often at the throats of each other to gain dominance in market share.
So, if you can’t stay organized, you’re never gonna be ahead of the curve. Investing in a robust time management software is the first step to kickstarting your business in 2022.
Schedule Tasks in Advance
The last thing you want is to be caught unawares when there is a bump on the road. Schedule so you can glide over all the bumps and pits with ease.
-Give yourself and your team a headstart by scheduling most or all your tasks in advance
-Scheduling in advance will help with better productivity and maintaining timelines
-Proper scheduling will help to cope with any eventuality that might crop up unexpectedly on a project.
-Scheduling improves time management and teamwork.
Assign Tasks for Better Individual and Team Results
Delegation of tasks is an important function in a project cycle. Let each team member know what they are expected to do and in what timeframe.
Assigning tasks will help individual team members to execute his or her task more efficiently.
The team will also stand to benefit because each team member knows what they are expected to do without stepping on each other’s toes. Having a clear understanding of individual and team goals will only result in better productivity.
Create To-Do Lists and Stick to Them
It’s human nature to forget. While this might be okay in daily life, forgetfulness can be a disaster during a project or in any business place.
Prepare to-do lists to help you with not having to remember each minute detail, To-do lists will also help you manage time better and with prioritizing tasks.
You don’t want to rely only on your super memory and then run around the block pulling at your hair trying to remember the lost idea or task inside your head.
Track Time for Better Productivity and Prevent Burnout
Let’s face it, you don’t want you or your team member to sit on a desk chair all day and end up with a damaged lower back later in life. Sitting long hours on a desk chair typing away stuff on your keyboard like there’s no tomorrow is not the road to corporate success; It’s more a sure-fire way to early retirement due to mental and health issues. Working smartly will get you faster on the road to success.
-Keeping track of time allows every single team member to stay focused on the task within the time period he or she has set for themselves,
-Set timelines per day for your team members allowing for small blocks of rest and recreation time, too.
-Time management is not just about meeting deadlines, it’s also about avoiding an early burnout, too.
Everybody needs a little Facebook or Insta time; a little tea and coffee time along with a little office gossip or sports talk, But what you can do is track time, and a good task management tool should be able to help you here.
Monitor, Gather, and Report Progress
You’ve assigned tasks, set deadlines, and allocated time periods for work, great, but it’s not time to put your legs on the table yet. Monitoring progress and gathering reports are essential components of a project cycle.
-Milestones are great for individual contributors to work with focus on timelines, but you need to be up with a hawkeye to track progress, too.
-Monitoring progress will not only ensure that you meet project deadlines, it’s useful, as well, to pat your colleague on the back for a job well done, or to take the load away from a team member if they are slacking a bit.
– Gathering of progress will also help project and business leaders to get a bird’s eye view of every stage in a project on a day-to-day basis.
If you don’t monitor progress, there are chances that somewhere down the road someone is going to miss a day at work, and your project deadlines will look like a horizon that you will never get to. Choose a task management software that allows you to monitor progress and gather reports.
Make Workflow Simpler, Easier and Well-Coordinated.
In addition to all of the above, there are a few things that you can do to make your project run like a well oiled machine.
-Effective communication brings teams closer together for better productivity.
-Invest in a communication tool that helps with everyone staying on the same page during a project
-Alerts and notifications help, too, to remind you of deadlines and about day-to-day tasks.
-Make sure your team members have access to whatever they need from the project right there on their palms.
-It’s a mobile world, and you want you and your team members to be connected to your project from wherever you are.
A good task management software will help you with all of the above and much more. That’s what you need to make work and life itself simpler, easier and well-coordinated for your team and for yourself