Fix the issue of QuickBooks unable to locate pdf viewer

How To Fix a missing PDF Component in QuickBooks Desktop?

In this edition of the blog, we are encompassing our content on the subject matter of QuickBooks unable to locate pdf viewer. QuickBooks software distributes one of the nifty accounting experiences. You can produce reports and statements then you can view them in the pdf viewer or you can save them as pdf. In this blog, we are going to set forth Adobe Acrobat and Preview as PDF viewers with regard to QuickBooks. There are as many great issues of pdf not working, a missing pdf component, not being able to locate pdf viewer, pdf viewer error, not being able to save pdfs, Adobe not being compatible, etc. are the prime focus of the blog. Please read the full blog to get informed.

Preface to QuickBooks

QuickBooks is a platform that enables small-scale merchants to do accounting, payroll, taxation, bookkeeping, etc. in the suit. All the above reporting and statements can be opened in the suit itself. QuickBooks meanwhile gives us a smooth user interface but at times it will pop errors that can be suspended within a limited scope. These errors are tangled with other applications which are our subject in question.

How to enable PDF in QuickBooks

Ensure that you have Adobe Acrobat Reader preinstalled. If that case you may proceed to do the following steps:

  • Select the Windows Start menu.
  • Select the Settings icon
  • Select Apps
  • Select Default Apps
  • Scroll down until you find .pdf select its default program
  • From the list, select Adobe Acrobat Reader (or any pdf viewer)
  • Select Switch anyway

Now, Adobe Acrobat Reader is set as a default pdf viewer for QuickBooks.

QuickBooks pdf not working

QuickBooks PDF not working is an ordinary issue that is frequently met by the users. When you update your Windows 10 and command QuickBooks to initiate PDFs for you, it broadcasts the error. Thankfully, QuickBooks has the QB Print and PDF Repair Tool to iron out common printing errors, although it’s not sufficient to evade all errors. Sometimes it fails to solve the error. The error usually appears as “QuickBooks could not save your form as a pdf file” or your forms were not sent since “QuickBooks could not create the necessary pdf files”.

How To Fix a missing PDF Component in QuickBooks Desktop?

If you are using QuickBooks and the software shows the above error in question accidentally, then the user may follow the steps cited underneath:

  • Upgrade QuickBooks Desktop to the current release
  • Update and repair impaired Adobe Acrobat Reader
  • Activating and enabling Microsoft XPS Document Writer
  • Use QuickBooks print and PDF Repair Tool to resolve the error
  • Reset permission for your TEMP folder

Not able to locate PDF viewer while using QuickBooks

If you at one point battled the above while handling QuickBooks; then,

  • Repair, update, and reinstall Adobe Reader
  • Set Adobe Reader as the default pdf viewer
  • Rename Qbprint.qbp file

How to Restore a PDF Viewer?

If you have to restore a PDF viewer in the same line with QuickBooks, then:

  • Right-click a pdf file, and then click Open With
  • In the Open With dialog box, choose a program
  • Then select Adobe Acrobat Reader
  • Select the Always to use the selected program to open this kind of file, check the box
  • Press OK

QuickBooks PDF viewer error

QuickBooks PDF viewer error can be noticed often when your Windows print segment are damaged or corrupted. As a repercussion, of the damaged print segments, QuickBooks fails to locate the PDF viewer. Ergo, you encounter problems while using a pdf viewer. Other factors in particular improper installations of Adobe Acrobat Reader can also cause such interruptions. This error can be straightened out if appropriate techniques are implemented.

How To Reinstall a PDF Converter in QuickBooks?

If you have deleted the PDF converter in your system but want to reinstall it, then follow the plan below:

  • Search for the QuickBooks icon on the desktop and launch it
  • Hit right-click on the same icon, click on Properties
  • Out of the Properties window, click on the Find Target option, or Open File Location
  • Now, you’ll be led to a Windows Explorer Window
  • In the window, you must double click the install.exe file or install an application
  • This action will install the PDF converter

Why won’t QuickBooks let me save as PDF?

The elements for which QuickBooks won’t let you save as pdf are undermentioned:

  • Missing pdf file component
  • A pdf converter installation error such as 1722 or 1801
  • Error related to QuickBooks converter activation
  • The pdf converter is in offline mode
  • The printer driver host is not working
  • There is a problem connecting to the printer

If QuickBooks doesn’t let you save files as PDF, then you must do the following-

  • Download PC Repair and Optimizer Tool
  • Launch the system file checker to fix MSXML 6.0
  • Bypass the print spooler
  • Reinstalling the XPS Document Writer

The above-stated steps assure that you will be out of file loss and malware. It also boosts your system performance. This repair tool scans the repositories and replaces corrupt or missing files.

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Why Won’t My Adobe Files Open in QuickBooks

Some factors are introduced below as to why Adobe files do not open in QuickBooks:

  • Windows is having an outdated version of Adobe Reader
  • QuickBooks is not updated to the latest release
  • In QuickBooks Desktop, Adobe Reader is not the default pdf viewer
  • QBprint.qbp is either corrupted or absent from the installation directory

However, if you rectify the above problems then you’ll be able to access the feature, to obtain this:

  • Uninstall, install and upgrade the Adobe Acrobat
  • Set up Adobe Reader as a default pdf reader
  • Alter the name of QBprint.qbp file

How Do I Set Preview as my default PDF Viewer?

In favor of setting Preview as the default PDF viewer:

  • Select any pdf file from Finder. Control-click to open the menu.
  • Choose Get Info from the drop-down menu
  • From the menu Open With, select your preferred option as Preview
  • Click the Change All button, and select Continue

How to Fix a PDF that won’t open?

QuickBooks doesn’t recognize some PDF readers such as Edge and also QuickBooks will only use the default PDF reader. Hence, preferably use Adobe Acrobat or Preview as the default PDF reader lest QuickBooks will fail to open.

If you want to set any one of the PDF viewers from above, read the above sections attentively.

Fix Error no PDF viewer installed on your computer

If your computer is showing this error, you may attempt the steps below:

  • Select the Windows Start menu
  • Select the Settings icon
  • Select Apps
  • Select Default Apps
  • Scroll down until you find .pdf and select its default program
  • From the list, select Adobe Acrobat Reader (or your desired PDF viewer)
  • Select Switch anyway.

In the final analysis, we can draw the inference that if QuickBooks is popping errors because of pdf-related issues, then it is likely that it has stemmed from the former. Here, the user has to upgrade to Windows OS and do all the pertinent updating of QuickBooks and the default reader. So that they can work with each other and the process doesn’t derange. In the same line, the user has to be orderly in what the pdf reader pick. At times, out of glitches, many pdf-related errors occur. Many of them are demonstrated and resolved here.


In this blog, the author has explicated how and where QuickBooks will broadcast errors in relation to pdf errors.




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