The primary functions of field force management software are tracking employees, maintaining task logs, and managing attendance. All these are some of the obvious ways in which field force management software helps you generate profits. However, one feature that most people tend to forget is digital documentation. People negate how important it is to generate profits.
Are you confused about how digital documentation can help you generate profits? After all, it’s just papers that you’re saving, right? Well, no! You save much more than humongous heaps of papers and ink – yes, but more importantly, you save time! Precious executive time can be better spent on strategizing.
In this article, let us talk about how digital paperwork is the way to go paperless and add profits to your firm!
Why Is Physical Paperwork Dated?
Physical paperwork tends to take up a lot of time, space, and resources, Therefore, once you go for digital paperwork, you’ll be saving all that. What’s the cherry on top is that while saving your resources, you will also be saving the environment by not cutting down trees. The lesser the trees are chopped, the more of the environment you’ll be saving.
In this section, let us talk about some of the unexpected threats that come with physical documentation:
- Organization Issues: Organising documents is never easy. It comes with multiple challenges such as filing, grouping, etc. There is no way you can organize all the documents in an organization within a few hours. You need at least a day in a week.
- Locating Documents: Firstly, paper documents take up a lot of space and time. Secondly, they are always so scattered and haphazard that when looking for something in an emergency, you’ll find the task difficult, almost impossible.
- Boosting the Mood: The more paperwork people have to handle and carry on the field, the more they feel stressed. There is something about the physical presence that keeps reminding them about the work they are always carrying. Digital documentation is a great way for them to have their mood better on the field.
- Inflexibility: Paper documentation can be especially inflexible because once you write something on it, it can mostly not be erased. However, with digital documentation, you can easily add, remove, or edit information as it comes your way.
Can Workforce Management Software’s Digital Documentation Boost Profits?
By now you know what ditching physical paperwork can do for your organization. Therefore, it’s time for you to know how using workforce management software can help make all your documents digital.
In this section, let us look at how using field force management software can increase profits in your organization.
1. Lower Operational Costs
Believe it or not, saving operational money by stopping using paperwork is not frugal at all. If you agree that your organization has a lot of paperwork, you know how much money we are talking about just on the paper and stationery. If you sit down to calculate, you will be surprised to see how much you’re spending on physical paperwork.
Printing costs are again something you might not have taken into account while calculating the cost of physical paperwork. Once you go paperless, even if you’ll be spending money on software, you’ll still be saving a lot of resources for your company.
When you have workforce management software, all you need is a working digital device, and you’ll be good to go. It is much more cost-effective because who doesn’t already own a phone anyway.
2. Better Allocation of Time
Three major things defeat productivity while you continue manual paperwork in your organization:
- Rewriting documentation mistakes
- Time spent looking for documents
- Clerical time
When you adhere to digitized paperwork, the organization process becomes much simpler. Therefore, you will save a lot of time and money from clerical work.
With digitized documentation, everything will only be a search away, therefore, you can bid adieu to hours of mindlessly looking for one document. As long as you have field force management software, the search and locate button will be saving you a lot of time each day.
Digital paperwork also helps save time because it is rewritable. No more do you have to rewrite entire documents because of a simple mistake. Instead, hit backspace and your problem will be fixed.
3. Very Customisable
The best thing about using field force management software is that it is very customizable. Good field force management software like TrackoFiled offers custom fields and forms that allow flexibility in the organization.
No more do you have to worry about only having the same form for everyone and every situation. With field force management software, all your customers say satisfied because they get specialized feedback forms and managers get all and only the required information.
4. Absolute Privacy
The best thing about the cloud storage of field employee management software is that everything you store there is on the cloud. The software can be locked and hence, you can store the documents there and lock them behind a password.
This way, even if you have extremely confidential documents, you do not have to worry about misplacing them. Everything will stay private and safe within the document.
5. Contactless Documentation
As people have become more aware of the need to stay contactless, documents need to be that way. After all, what is the point of a business meeting that will earn both parties profits when they end up getting sick because of paper exchange?
Contactless documentation is also very important to keep your executives safe and healthy without running any risks.
There you have it! All the reasons why you should be ditching physical paperwork and the reasons that make workforce management software the best companion to do so. With the help of field force management software, you can get all these benefits and more. However, you will need an extremely powerful system. Some software like TrackoField.
So, you want to get your organization some extra profits with better documentation, right? What are you waiting for? Get a demo for TrackoField now!