Choosing a good banqueting venue

0
banqueting venue
banqueting venue

Choosing a venue is the one most important decision in event planning. Start by outlining what is essential, what is nice to have and what you’d have in a dream world where anything is possible. Strikeout the venues that don’t have what you want and need. You need somewhere you feel comfy and that feels right for you and your event too. You also need to have a good think of the clientele being entertained also. This is key so you are able to make the perfect first impression to them and so they will look back and think “wow” from what they have experienced. All of this is key if you are to leave a glowing impression.

Make sure you take time to budget

Budget will influence your decisions, there’s no avoiding that, and while it may seem like a restriction, it’s also a useful tool in narrowing down your limitless venue options. To prepare the budget, think about what is most important to your guests, like securing certain guest speakers, and use that as a base. Next, allocate what you are prepared to spend on the event venue and think about whether you’ll want catering. Don’t be afraid to negotiate on venue hire quotes. Do this or seek ways to get it cheaper like being flexible with the date.

Location is key

A convenient location is absolutely essential to ensuring maximum attendance. Nearby public transportation links or ample parking are a must-have, and if guests are flying in, make sure they have direct flights and a good selection of hotels in the area. In the case of international conferences, you may be better off with a venue near the airport. Remember, the happier their journey, the more successful your conference – no one wants to pay attention after a nightmare commute. As an added attraction, choose a location that your attendees will be genuinely interested in visiting thanks to the culture, sights and restaurants, like central London for example.

Is the venue you are looking at suitable enough?

Make sure your venue matches the image of your company and event. A disconnect between the two may not only confuse your guests but can also give a wildly different impression of the branding you are trying to project. Think about your target audience and what will appeal to them. Try to choose unique venues with an atmosphere. You need one that already aligns with the topic of your conference to avoid unnecessary decorating costs. For example, a modern, blank canvas banqueting venue might be perfect for a young start-up event, but doesn’t scream luxury as a glamorous hotel will. Plus, sometimes you want something a little more extra special than conference centres.

Food and drink is also key to the end experience

Hungry guests are unhappy guests, so remember to keep everyone well-fed – yourself included. Most venues will offer food and beverage facilities whether that be the basic necessities or full on-site catering. Be sure to check if the banqueting venue can accommodate people with food allergies or specific diets. This is so no one is left unsatisfied. For drinks, think about whether you’ll be offering alcoholic beverages or not following the event and if the venue will provide that for you, or even let you use an on-site bar.

Overall, what you need to be aware of too

After experiencing countless conferences, the venue staff are experts at helping your event to run smoothly having seen it all before. With so much to coordinate, the smart thing to do is make sure you have enough staff. You need them in the right places. Primarily concierge, security, tech support and waiters. Often you’ll have a dedicated venue coordinator who will be your main point of contact. This is key at any banqueting venue.

LEAVE A REPLY

Please enter your comment!
Please enter your name here