Best EMR For Small Practices – A Complete Guide

EMR For Small Practices

Like any other industry, the healthcare industry has gone through a change from manually handling information to digitalizing all the data for fast and efficient working. This has led to an active increase in medical technology and tools. One of the most useful tools is EMR (electronic medical records) software. If you’re starting small, it is highly advisable to buy a top-rated EMR software. This helps save a lot of hassle and time while you can focus on giving quality care to the patients. This article will talk about the benefits and features of some of the best EMR for small practices.

Here’s what we’ll talk about in this article

  • EMR Benefits For Small Practises
  • EMR Needs For Small Practises
  • How To Purchase An EMR Software?
  • Top Rated EMR Software

EMR Software For Small Practices – Benefits

Enhanced Workflow 

Manual paper records are now outdated and are practically unsuitable for office workflow. EMR software allows you to be flexible and makes all the data available at a go. Data is transferable to any department or lab for testing. You can share, manage or update any information of patients when it is required.  Physicians can even plan and schedule treatments in minutes, saving you the hassle of manually charting each patient’s data. This increases the system’s efficiency, which proves beneficial for the patient and your office.

Error Free documentation

EMR software are capable of clinical operations and advanced e-billing processes without making any errors. The patient’s entire record documentation as reports, profiles, and insurance details is also done without any inaccuracy. This leads to efficient management and allows you to be error-free in your medical practice.

Reduced Operational Cost

Investing in a top-rated EMR software reduces operational costs such as expenses of overtime of administrative staff. Moreover, the amount of data handled and managed by EMR only requires one front desk, which is beneficial for sustaining your small-scale practice.

EMR Needs For Small Practises

All small medical practices have certain needs that are easily fulfilled by EMR software and make it easy to efficiently navigate office work. 

Scheduling Appointments

There should be a singular platform to schedule appointments. Patients should have an easy check-in on the reception with all the required data. 

E-billing and E-prescriptions

Most of the clinics and pharmacies require approval and refill requests, making it difficult for the patient to visit the clinic every time. Systems like EMR provides legible communication between the pharmacy, physician, and patient. It eliminates the need for medical staff to clarify the prescription dosages and quantities. E-billing also helps the patient digitally transfer money by staying at home, reducing security issues.

SOAP Notes

Clinical notes are an essential part of any small-scale practice, and it is essential to make their documentation legible and quick. Pre-defined systems should have templates for the physicians, and several easy recording options should also be used. 

Patient Portal

With software like EMR, every patient can use a digital portal to communicate with the practicing physicians directly. This portal also helps in the case of an emergency as you can connect with the practitioner in a go.

Patient’s demographic Data

It is important to have complete patient information, such as personal data, medical insurances, and histories, which help the physician keep track while diagnosing a patient.

How To Purchase An EMR Software?

Before buying any EMR software, it is crucial to list your clinical staff’s needs in organizing your setup. Once those needs are recognized, choose software that fulfills the requirement. As the whole system takes time to build-up according to the requirements, it is advisable not to change the system too frequently. Here are some tips to remember before buying any EMR software.

Every EMR software has a different price, but vendors or companies often don’t quote a fee until you order them. If you want to know the budget required, use software review websites such as Software Finder to help you with the pricing.

It takes time to find the right EMR software which suits you best for your small-scale practice, so it’s better to start finding it right away.

Companies lease EMR software on yearly or monthly contracts, so it’s important to discuss this factor beforehand.

Top Rated EMR Software

Here’s are four of the best EMR for small practices in the market that are easy on your budget and super easy to manage.


WebPT EMR software is designed by therapists to schedule, document, and analyze patient’s data. It’s one of the most highly efficient platforms because it’s a cloud-based solution that allows integration with RCM and other E-services. It takes care of all the clinical and operational needs for your small-scale practice.  

COST: WebPT EMR pricing $3 per day, which makes it $90 monthly. You can email them for further information before buying. 

Practice Fusion EMR

Practice Fusion EMR software is also a cloud-based software that has built-in templates for easy workflow and customizable chart notes. It allows you to choose any of the EMR services separately and provides unique tools for a faster and more customizable experience.

COST: Practice fusion EMR pricing starts at $99 per month, and it also provides you information before buying.


MedEZ EMR software is a cost-effective and flexible software that provides built-in templates for behavioral/mental health and substance abuse. It offers a complete solution such as clinical dashboards, document/revenue cycle management, and patient portals. It is specially designed for medium or small scale clinical practitioners.

COST: MedEZ EMR is a budget-friendly platform and costs around $45 per month.

TherapyNotes EMR

TherapyNotes EMR software only targets behavioral and mental health practices and provides specialty-specific services like built-in templates. It offers specific templates for scheduling and charting. It also deals with telepath and E-billing services.

COST: TherapyNotes pricing starts at $49 per month for single-use and 59$ for multiple users. 

Conclusion – Digitally Defined Small Practices

In this digital world, it’s essential to implement only the best EMR for small practices such as yours. Why? Well, you can’t expect to handle everything in your practice yourself. While I’m sure you are more than capable of doing so, don’t you think it’ll be better to leave the tedious administrative tasks to a tool and focus on what really matters – your patients.

Digital systems like EMR software help optimize the infrastructure of small-scale clinical practices with a lot of other advantages as well. 


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