Add a Company (EIN) to an Existing QuickBooks Desktop Payroll Subscription

Add an EIN to an Existing QuickBooks Desktop Payroll Account - Featured Image

Learn how to add an EIN to an existing QuickBooks Desktop Payroll subscription:

Employer Identification Number, popularly known as EIN, is used by the IRS for keeping a business tax liability record. Though adding an EIN to the existing payroll subscription is a complex task, however, in this article, we will guide you throughout the process of adding EIN to the QuickBooks payroll account.

Apart from this, we will be highlighting some of the limitations and requirements that are important to understand before diving into the EIN process. Follow this article till the end to get all the answers to your brimming questions, or contact our support team using our toll-free.

Requirements and limitations for adding an EIN to the Existing Payroll Subscription

  • If you want to process that Payroll with only one payroll subscription for more than one company, you need access to the same QuickBooks payroll account and the same device.
  • The information such as the payroll admin or the contact information should remain the same in all companies you’re looking to add under your QuickBooks desktop payroll subscription.
  • Another essential point that you should focus on is having access to the latest supported QuickBooks desktop version.
  • QuickBooks desktop payroll only supports the single company data file per EIN; however, in case the user attempt to use numerous companies files under a single EIN, it might cause multiple errors.
  • Each QuickBooks desktop payroll service has a fixed limit of the companies you can add to the QuickBooks list. Remember, this limit is not justified with the number of employees in the company but is based on the company data files.
  • Limit your service key to yourself; otherwise, it can reveal your QuickBooks payroll subscription account details to unauthorized users.
Service Maximum number of EINS
QuickBooks Desktop Payroll Basic 3
QuickBooks Desktop Payroll Standard 3
QuickBooks Desktop Payroll Enhanced 3
QuickBooks Desktop Payroll Enhanced for Accountants 50
QuickBooks Desktop Payroll Assisted Charged separately. Discount is applicable for multiple companies

Step-by-step method to add EIN to the existing QuickBooks payroll subscription

Here’s how you can add EIN to the existing payroll subscription to your latest QuickBooks Desktop:

  • Open the “QuickBooks”, select “Employees,” and tap on “Payrolls.”
  • Click on the “Use my existing payroll services” option.
  • Select “identify subscription” and choose “Use subscription number XXXXXXX” (Payroll Subscription Version].
  • By any chance, you don’t find the option showing your subscription, click on I have an existing subscription and a Zip Code. And enter all the information asked.
I have an existing subscription and a Zip Code - Screenshot Image
  • You will be directed to the Add Company Information screen. Select Next and enter your EIN.
  • Now either get the print by clicking on the Print button or return to the QuickBooks desktop by selecting Return to QuickBooks Desktop button.
  • Click on the My Payroll Services under the Employees tab to activate the service key, then tap on the Manage services key.
Manage services key - Screenshot Image
  • Click on the View option to display the new service key with an active status.
View option - Screenshot Image

Is there any need for adding a company file?

  • Check the service key of the EIN you’re adding.
  • Jump to “Employees”, click on the “Payroll”, and tap on “Enter Payroll Service” Key.
Enter Payroll Service - Image
  • Click on Add. mention the services keys as a single number without any hyphens.
  • In case the company file already consists of the service key, click on the “Edit” button instead of Add and then follow the same process of mentioning service keys.
Enter Payroll Service - Image 1
  • Click on the “Next” button and “Finish.”
  • Now a new “Tax Table” is downloaded. All the payroll functions are now downloaded in your QuickBooks desktop company file.

Looking for the process to add an EIN existing QuickBooks payroll subscription? Well, reading this post till the end will surely help the QuickBooks users to successfully add an EIN to existing QuickBooks payroll subscription. For adding EIN to existing QuickBooks payroll subscription there are certain system requirements that one has to take into consideration.

If you are interested in finding out the steps to successfully add an Ein to existing QuickBooks desktop payroll subscription, then make sure to read the post till the end, or you can also contact our QuickBooks support team for any further assistance.


Steps to add EIN to the payroll subscription in QuickBooks desktop

The user can perform the below stated steps to successfully add EIN. Let us have a look:

  • The very first step is to choose employees option and also choose payroll.
  • You now have to use my existing payroll service.
  • Note that if you don’t see this option, perform the steps here use my existing payroll service option is not available.
  • Now, under the identify subscription, then choose use subscription number.
  • In case you don’t see your own subscription in the list, then choose other: I have an existing subscription and a zip code.
  • After that enter the information.
  • You now have to choose open and also choose next tab.
  • When the add company information window opens, the user should choose next tab to add the company EIN.
  • The next step is to select to print or return to QuickBooks desktop.
  • Also note that the validating payroll subscription window opens and the service is added automatically.
  • The last step is to verify the service key
    • The user should choose employees, and then my payroll service and then manage service keys.
  • Also, choose view to display the new service key with an active status.

After going through this post, the reader might be able to successfully add EIN to the existing payroll subscription.

Moreover, if you are unable to add EIN, in that case, the user can speak to our 24/7 QuickBooks desktop support professionals right away at 1-800-615-2347, and our team of professionals will ensure to provide you with immediate technical assistance.


Adding or editing an EIN to the existing QuickBooks desktop payroll subscription is an essential but complex step. Today, we have given you a stepwise guide to add an EIN to the existing payroll subscription. In case you still need superior technical guidance or assistance to complete the process, get in touch with our 24X7 QuickBooks desktop support team at 1-800-615-2347. We have technical experts who will guide you with the most relevant solution possible.


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